The Secretary supports the effective running of the Board by attending monthly Trustee meetings and producing draft minutes for approval. They prepare agendas in consultation with the Chair, receive agenda items from members, and circulate agendas and supporting papers in good time. During meetings, the Secretary ensures a quorum is present and, once minutes are approved, arranges for them to be signed by the Chair and properly filed. The role also includes assisting with agendas and minutes for the Annual Open Meeting (AOM) and any special or extraordinary general meetings, as well as keeping up‑to‑date records of committee membership. Working alongside the Trustees, the Secretary helps ensure the charity meets its obligations to the Charity Commission, including registration, reporting and governance requirements.

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To carry out the role effectively, the Secretary should have strong organisational skills, experience of committee work and procedures, and confidence in minute‑taking. Good communication and interpersonal skills are essential, along with impartiality, fairness and the ability to maintain confidentiality. The role suits someone who is approachable, sensitive to others, well‑organised, detail‑focused, punctual, and able to work collaboratively with the Chair and fellow Trustees.